Industrial Maintenance
Documentation App
Document as-found conditions, shutdown discoveries, and as-left state: timestamped proof that protects your invoice and your reputation when equipment fails later.
Trusted by 1,200+ field contractors across the trades.
Without Documentation, You're Exposed
Industrial service contractors get blamed for failures months after demobilizing. Here's what's at stake.
Blamed When Equipment Fails Later
You rebuilt the gearbox in March; it grenades in August from a lubrication failure that wasn't yours. Without photos of the as-found condition, your repair scope, and the as-left state, the plant's first call is to blame the last contractor who touched it.
Shutdown Scope Disputes
Turnaround windows are brutal and scope creeps by the hour. When the plant questions your invoice for discovered work — the cracked weld you found, the seized bearing nobody knew about — undocumented discoveries become unpaid work.
Audit & Compliance Exposure
Plant audits, insurance inspections, and customer quality programs all want maintenance evidence. Service records living in techs' phones and three-ring binders don't survive an audit — and failed audits cost contracts.
How It Works
Three simple steps to organized, professional documentation.
Document As-Found Condition
Capture equipment state before work: wear patterns, failed components, fluid conditions, readings. Every photo automatically timestamped and geotagged.
Record the Work
Photos organized by asset and job: as-found, disassembly, repairs, parts replaced, alignment readings, as-left condition. The full service history in one record.
Report & Share
Generate professional PDF reports in minutes. Send service reports to plant managers and reliability engineers before you're out the gate.
Built for Industrial Maintenance & Service
Every feature designed to save you time and protect your business.
Timestamped Service Photos
Every photo captures date, time, and GPS automatically: dated proof of as-found condition, work performed, and as-left state for every asset you touch.
Asset & Job Categories
Organize photos by job and stage: as-found, disassembly, inspection findings, repair, reassembly, alignment, as-left. Build a visual history per asset over time.
Plant-Ready Service Reports
Generate PDF reports formatted for plant managers, reliability engineers, and audit files. As-found/as-left documentation that supports your invoice line by line.
Automatic Cloud Backup
Every photo backed up automatically. Service history stays with your company — not on a phone that doesn't survive the plant floor.
Share with Plant Managers
Send service reports to plant contacts, reliability teams, and your own office via email or text link before demobilizing.
Built for the Plant Floor
Fully offline capable — steel buildings and basements kill signal. One-handed capture with gloves on, syncs when you're back in coverage.
Real-World Use Cases
See how industrial maintenance & service use Fieldpost on every job.
As-Found / As-Left Documentation
Photograph every asset before you touch it — wear, contamination, failed components, gauge readings — and again when you button it up. This pair of records is industrial service's strongest liability protection: when the equipment fails months later, your as-left photos prove the condition it was in when you demobilized. It's also the evidence that turns warranty arguments with parts suppliers into approved claims.
Shutdown & Turnaround Records
During a shutdown, document discovered work the moment you find it: the cracked weld, the scored shaft, the bearing that's already gone. Photo-backed findings get scope additions approved in hours instead of after-the-fact invoice fights. Daily progress photos also protect your schedule story when the turnaround slips for reasons that weren't yours.
PM Programs & Audit Files
Build photo records of recurring preventive maintenance: lubrication routes, belt and coupling inspections, thermography findings, safety device checks. When the plant's quality program, insurer, or customer audit asks for maintenance evidence, you produce organized, dated records per asset in minutes. Contractors with audit-ready documentation keep contracts that paper-and-memory competitors lose.
The next failure will be blamed on the last contractor.
30 days free. Document as-found and as-left on your next job and make that blame stick elsewhere.
Start Free TrialFree for 30 days. No credit card required.
Frequently Asked Questions
Questions industrial maintenance & service ask before getting started.
Can I build a service history for specific assets over time?
Yes. Set up each plant or contract as a project and organize by asset categories. Over time you accumulate a dated visual history per asset — as-found and as-left for every visit — which is exactly what reliability engineers want from a service partner.
Does it work inside plants with no cell coverage?
Yes. Fieldpost works fully offline. Capture photos anywhere on the plant floor, and everything syncs automatically when you're back in coverage. Nothing is lost between the basement and the parking lot.
How fast can I get a service report to the plant manager?
Under 2 minutes. Select the job, pick the photos, and Fieldpost generates a branded PDF you can email before you demobilize. Same-day service reports are a differentiator most industrial contractors can't match.
How does this help when discovered work gets disputed on the invoice?
Photograph the finding when you find it — dated, geotagged, in context. Send it to the plant contact for approval before doing the work. The invoice conversation is already settled by the time the invoice arrives.
How is this different from the plant's CMMS?
The CMMS is the plant's system of record for work orders; Fieldpost is your photographic evidence as the contractor. Your photos and reports attach to their work orders, but the record belongs to you — which matters when the dispute is with the plant.
Can I add my whole service crew to one account?
Yes. Plans start at 3 users for $25/month, with additional users at $10/month. Every tech documents to the same jobs in real time. No annual contracts.
Common Industrial Maintenance & Service Workflows
See how industrial maintenance & service document specific scenarios.
Maintenance & Service Records
As-found/as-left records for every asset you service.
Learn moreEquipment & Fleet Documentation
Condition history for machines, yours and the plant's.
Learn moreHidden Conditions & Change Orders
Discovered work approved in hours, not invoice fights.
Learn moreSafety & OSHA Documentation
Safe-work verification that survives an incident review.
Learn moreQuality Control & Inspections
Verify work meets spec before it gets covered up or signed off.
Learn moreDaily Jobsite Progress Tracking
Daily photo records of crew progress, site conditions, and work completed.
Learn moreOther Trades We Serve
Fieldpost is built for teams across the trades.
Heavy Equipment Rental & Service
Delivery and pickup condition reports that end rental damage disputes.
View industry pageElectrical Contractors
Panel condition reports, rough-in records before drywall, and inspection-ready documentation.
View industry pageHVAC Contractors
Pre-existing conditions, install stages, refrigerant logs, and warranty-ready service records.
View industry pageUtility & Infrastructure Contractors
Trench depth, bedding, and as-built photo records that survive backfill.
View industry pageMunicipal & Public Works Contractors
Daily work records for agency inspectors and photo evidence that defeats citizen damage claims.
View industry pageStart Documenting Your Industrial Work Today
Join industrial service contractors that protect their invoices and contracts with organized photo documentation.
Free for 30 days. No credit card required.