Painting Contractor
Documentation App

Document the room before you mask, the prep nobody sees, and the finish they sign off on: photos that end damage claims and justify your price.

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Trusted by 1,200+ field contractors across the trades.

Painter cutting in a wall on an interior job

30 days

Free trial, no card required

< 2 min

To generate a PDF report

Works offline

On any jobsite

Unlimited

Photos and projects

The Problem

Without Documentation, You're Exposed

Painting contractors get blamed for old damage and invisible prep. Here's what's at stake.

"You Got Paint on My..."

A drip on the hardwood, a scratch on the piano, overspray on the car — claims surface days after you leave, and old damage looks new to a client hunting for a discount. Without photos of the space before masking, you're paying for damage you didn't cause.

Prep Work Nobody Can See

The difference between a $2,000 bid and a $5,000 bid is prep — and prep is invisible under two coats. When a client questions the invoice or a competitor underbids you, photos of the patching, sanding, and priming are the only proof of what they paid for.

Peeling Paint Warranty Claims

Paint fails from moisture, bad substrate, or no surface prep — and the painter gets blamed regardless. Without documentation of surface condition, moisture issues you flagged, and primer applied, every failure becomes your warranty problem.

How It Works

Three simple steps to organized, professional documentation.

Document Before You Mask

Capture the space as you found it: floor condition, furniture, existing wall damage, that scratch that was already on the trim. Every photo timestamped and geotagged.

Document the Prep

Photos organized by job and stage: existing conditions, protection, patching, sanding, priming, coats, final. The invisible work becomes visible.

Report & Share

Generate professional PDF reports in minutes. Send completion packets to homeowners, GCs, and property managers from the jobsite.

Built for Painting & Finishing Contractors

Every feature designed to save you time and protect your business.

Timestamped Job Photos

Every photo captures date, time, and GPS automatically: the floor before masking, the wall before patching, the finish at walkthrough. Dated proof at every step.

Painting Stage Categories

Organize photos by phase: existing conditions, protection and masking, surface prep, prime, first coat, finish coat, touch-up, final walkthrough.

Completion & Prep Reports

Generate PDF reports showing the prep work clients paid for and the finish they signed off on. Professional documentation for homeowners, GCs, and property managers.

Automatic Cloud Backup

Every photo backed up automatically. Your before-and-after library and liability records survive broken phones and crew turnover.

Share with Clients & GCs

Send reports and photos to homeowners, designers, GCs, and property managers via email or text link, straight from the final walkthrough.

Built for the Jobsite

Fully offline capable, fast capture. Document a whole house walkthrough in minutes before the drop cloths come out.

Real-World Use Cases

See how painting & finishing contractors use Fieldpost on every job.

Room with floors masked and existing conditions documented before painting

Pre-Paint Condition Records

Before a single drop cloth goes down, walk the space and photograph everything: hardwood condition, furniture, fixtures, existing nail pops, old stains, that ding in the baseboard. When a client claims your crew scratched the floor or damaged the banister, dated photos from before you masked show the truth. This five-minute habit eliminates the single most common painting dispute.

Surface preparation with patching and sanding in progress

Surface Prep Documentation

Photograph the prep your bid included: drywall patches, skim coats, caulked gaps, sanded trim, spot-primed stains, full prime coats. Clients can't see prep under the finish coat — but they can see your photos. Prep documentation justifies your price against lowball competitors, supports your invoice, and proves the substrate was done right if the paint ever fails.

Finished painted interior at final walkthrough

Final Walkthrough & Sign-Off

Document the finished work room by room: cut lines, sheen consistency, cleaned-up workspace. Share the completion report with the client at sign-off. For repaints and touch-up calls months later, you have a record of exactly how the job looked when they approved it — and which paint, color, and sheen went on every wall.

Stop paying for scratches you didn't make.

30 days free. Photograph your next job before you mask and end damage claims for good.

Start Free Trial

Free for 30 days. No credit card required.

Frequently Asked Questions

Questions painting & finishing contractors ask before getting started.

Can photos record which colors and products went where?

Yes. Add notes to photos with the brand, line, color, and sheen for each room. When the client calls in two years asking for a touch-up match, the answer is on the job record instead of in a former foreman's memory.

How does this help me win bids against cheaper painters?

Show prospects prep documentation from past jobs. When they see photos of patching, sanding, and priming — the work the cheap bid skips — your price makes sense. Before-and-after galleries organized by project close estimates faster than any brochure.

What if paint fails and the client blames my work?

Your prep photos are the defense. Documentation of substrate condition, moisture issues you flagged, primer applied, and conditions during application establishes whether the failure came from your work or from the building. Painters without records lose those arguments by default.

Do my painters need training to use this?

No. Open the app, hit the camera button, photos tag to the right job automatically. Crews are documenting on their first job. If you can use a phone camera, you can use Fieldpost.

How long does a completion report take?

Under 2 minutes. Select the job, pick the photos, and Fieldpost generates a branded PDF you can email to the client at the final walkthrough — sign-off in hand before you load the van.

Can I add my whole crew to one account?

Yes. Plans start at 3 users for $25/month, with additional users at $10/month. Every painter documents to the same jobs and you see it all in real time. No annual contracts.