Property Maintenance
Documentation App

Document work orders, unit turns, and inspections across your whole portfolio: timestamped proof that settles tenant disputes and defends liability claims.

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Maintenance technician servicing equipment in a commercial building

30 days

Free trial, no card required

< 2 min

To generate a PDF report

Works offline

In garages and mechanical rooms

Unlimited

Photos and properties

The Problem

Without Documentation, You're Exposed

Maintenance teams answer for every condition on every property. Here's what's at stake without a record.

Tenant Damage Disputes

A tenant claims the stained carpet and broken blinds were there at move-in, and without dated unit photos you're eating the turn cost — or losing the security deposit argument in small claims court. Multiply that across a portfolio and it's real money every year.

"Nobody Ever Fixed That" Claims

Owners and tenants question whether work orders actually got done. A slip-and-fall lawsuit asks for proof the hazard was addressed. Completed work that lives only in a tech's memory or a closed ticket with no photo is completed work you can't prove.

Vendor Work You Can't Verify

You're paying roofers, plumbers, and landscapers across multiple properties you can't visit every day. Without photo verification of vendor work, you approve invoices on trust — and find out about shortcuts when something fails.

How It Works

Three simple steps to organized, professional documentation.

Document the Condition

Capture unit condition at move-in and move-out, hazards when reported, and equipment state before service. Every photo automatically timestamped and geotagged.

Organize by Property

Photos grouped by property and categorized by type: work orders, unit turns, inspections, vendor work, preventive maintenance. The whole portfolio in one organized record.

Report & Share

Generate professional PDF reports in minutes. Send completion proof to owners, managers, and tenants without leaving the property.

Built for Property & Facility Maintenance

Every feature designed to save you time and protect your business.

Timestamped Work Order Photos

Every photo captures date, time, and GPS automatically: dated proof the repair was completed, the hazard was addressed, and the unit looked exactly like this at move-in.

Property & Task Categories

Organize photos by property and by type: work orders, unit turns, move-in/move-out, preventive maintenance, inspections, vendor verification.

Owner & Tenant Reports

Generate PDF reports for owners, boards, and deposit disputes. Move-out condition packets, work order summaries, and inspection records on demand.

Automatic Cloud Backup

Every photo from every tech backed up automatically. Records stay with the property and the company, not with whoever's phone took them.

Share with Owners & Managers

Send reports and photos to property owners, regional managers, and tenants via email or text link, straight from the unit.

Built for the Maintenance Route

Fully offline capable, fast capture. Works in parking garages, basements, and mechanical rooms with no signal. Syncs automatically.

Real-World Use Cases

See how property & facility maintenance use Fieldpost on every job.

Maintenance technician documenting a completed repair

Work Order Before & After Proof

Photograph the leaking valve before the fix and the dry, repaired assembly after. Every closed work order carries visual proof the work happened — protection when a tenant claims nothing was done, when an owner audits maintenance spend, and when a slip-and-fall attorney asks exactly when that handrail was repaired. The ticket says "done"; the photos prove it.

Apartment unit documented during turnover

Unit Turns & Move-In/Move-Out Records

Document every unit at move-in and move-out with a consistent photo walkthrough: flooring, walls, appliances, fixtures, blinds. Deposit disputes end when you produce dated move-in photos showing the carpet was new. Turn documentation also keeps vendors honest on scope — you can see exactly what the paint and clean crews did across every unit without visiting each one.

Routine facility inspection in a mechanical room

Inspections & Preventive Maintenance Logs

Build photo records of recurring inspections: roof drains before storm season, fire extinguisher tags, boiler room conditions, parking lot lighting. Dated inspection photos prove due diligence to insurers and protect against negligence claims. When the insurance carrier asks for your maintenance program evidence at renewal, you generate it in minutes instead of assembling it for a week.

Stop losing deposit disputes you should win.

30 days free. Photograph your next unit turn and see how fast arguments end.

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Free for 30 days. No credit card required.

Frequently Asked Questions

Questions property & facility maintenance ask before getting started.

Will move-in photos hold up in a security deposit dispute?

Yes. Timestamped photos of unit condition at move-in are exactly what small claims judges and mediators ask for. A consistent photo walkthrough at every move-in and move-out turns deposit disputes from arguments into lookups.

Can I organize photos across an entire portfolio of properties?

Yes. Each property is its own project with its own categories — work orders, turns, inspections, vendor work. Techs document to the property they're standing in, and you see the whole portfolio organized in one place.

Can I verify vendor work without driving to the property?

Yes. Require vendors' work to be photographed by your on-site tech, or add vendor crews as users on specific projects. Either way, you review the photos before approving the invoice — from your desk.

How does this help with liability and slip-and-fall claims?

Dated photos of completed repairs and routine inspections establish a documented maintenance program — the core of a negligence defense. When an attorney asks when the stairwell light was fixed, you answer with a timestamped photo instead of a guess.

Do my techs need training to use this?

No. Open the app, hit the camera button, photos tag to the right property automatically. Techs are documenting on their first work order. If you can use a phone camera, you can use Fieldpost.

Can I add my whole maintenance team to one account?

Yes. Plans start at 3 users for $25/month, with additional users at $10/month. Every tech documents to shared properties in real time. Add or remove users as staffing changes. No annual contracts.

Common Property & Facility Maintenance Workflows

See how property & facility maintenance document specific scenarios.

Other Trades We Serve

Fieldpost is built for teams across the trades.

Start Documenting Your Properties Today

Join maintenance teams that protect their portfolio with organized, professional photo documentation.

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